Several events in parallel — one place that documents everything.
Prep in the production kitchen, delivery to the event, set-up, service and return transport — all within 12 hours. gastrotodo brings every stage into one app: cold chain documented, teams know what they need where, and the daily report lands with back office before the crew sets off on the return trip.
Goods receipt checked
5:30
Hofgut order packed
8:00
Vehicle check route A
9:00
Route A started
9:30
Prepare route B
Sound familiar?
Cold chain documented — on paper, in the car, without a pen
Temperature at loading, on arrival, before service: three mandatory checks per delivery that get lost in transit or filled in back at base — which during an audit quickly becomes a gap.
Every event has its own script, no-one has it fully in their head
Buffet set-up, allergen signs, dish lists, return transport: every detail lives somewhere — in email, in WhatsApp, on a slip of paper. With three events in parallel that's not organisation, that's luck.
After the event, head office knows nothing about how it went
Did the ice run out? Were there complaints? How much returnable kit came back? Head office finds out the next day at the earliest — if at all.
How gastrotodo solves it for you
Cold chain in the app, with photo and timestamp
Mandatory checks before loading, on arrival, before service. Values above target → warning; values OK → straight into the log. At the food authority's visit, one click exports it.
Multilingual app for changing crews
Casual and event staff work in their own language — tasks, notes and mandatory briefings are translated automatically. Onboarding in one shift, not one week.
Daily report to head office before the crew is back
Every event ends with a daily snapshot: what went well, what didn't, what incidents came up. Head office sees it before midnight, not next-day morning.
Philipp Trumpf
„A long-awaited app that allowed us to retire our old paper task lists for good."
Owner, MR. T
Veljko Tatalovic
„With so many work areas we often lost track. gastrotodo bundles everything neatly into one app and really helps us simplify the day."
Owner, Playground Coffee
Markus Quadt
„Especially during demanding shifts we now finally have a structured task list that can be adapted to the situation again and again. New team members can also look up their tasks in the app — that saves us a lot of time and nerves."
Owner, Alte Post
Melina
„A really good tool for clean record-keeping with a control function. Tasks can be displayed at different intervals, and up-to-date summaries arrive directly in the app and by email — as operations management you have everything in view."
Operations manager, Pottsalat Mainz
Henning
„We use gastrotodo to establish consistent standards in our business. Tasks are clearly listed and described — so even casual staff know what to do. The integrated HACCP documentation is particularly convincing."
Managing director, Wittorfer Brauerei
Jens
„I like the simple operation and the well-thought-out flows. In the past I was often annoyed about forgotten tasks — with gastrotodo there are no excuses any more because every task is processed as a to-do."
Owner, Bunthaus Schankraum
Common questions
Everything you should know before getting started — short and honest answers.
You'll find an overview of all plans on our pricing page. You can try gastrotodo free for 14 days first.
30 minutes. No strings. Tailored to your business.
Show us your business — we'll show you how gastrotodo structures catering and delivery reliably from order to return transport. 30 minutes, no strings attached.
Book a demo now
Ready to structure your business?
Start with gastrotodo — try free for 14 days, then carry on with the plan that fits your business.